Banksia Court · Episode 4
What to put in a monthly report for your committee
The committee wants the year's maintenance. Deb has a shoe box.
Read the comic as text
Panel 1: Committee night. Gary: "Can we see this year's maintenance?"
Panel 2: Deb, holding a shoe box of receipts: "Sure. It's all in here."
Panel 3: FWOOMP! Receipts everywhere. The dog is delighted.
Panel 4: Pearl: "Laminated. Every job since 1998." Deb: "Pearl, you're hired."
Why a monthly report helps
Committees want to know what was fixed, what it cost and what is still open. If the answer lives in emails, texts and a box of receipts, every question turns into an evening of digging. A short report each month answers most questions before they are asked.
What to include
- Jobs opened and closed this month. One line each: what, where, who did it.
- Costs. What each job cost, and any job that went over its approved amount.
- Jobs still open. What is waiting and why: parts, quotes or approval.
- Notices sent. Shut-offs, works and anything residents were told about.
- What is coming up. Planned works, inspections and anything the committee needs to approve.
Keep it to one page. Photos and invoices can sit behind it if someone wants the detail.
Formal reporting and record-keeping rules depend on your state's strata or body corporate law and your scheme. A monthly report like this does not replace them. It makes them easier.
How Verge does it
Verge is a small app for townhouse complexes of 8 to 200 houses. Residents report problems with a photo, you send notices to the right people, tradies get one link with everything, and the monthly report builds itself. Residents do not need to install anything from an app store.
See the 2-minute demo